Product · Financial management
Financial management that simply works.
Forgotten invoices, handwritten cash books or tedious enquiries about the cash balance slow down church financial administration. ChurchDesk Finance bundles invoices, cash books, donations and payments in one system. For less effort and a full overview – every day.
What it does
Four modules for the financial management of your parishes.
No switching between systems, no double data entry, no paper chaos. ChurchDesk Finance bundles everything in one system with a common database for invoices, cash books, donations and inventory management.
Invoices
From the enquiry to the paid invoice without changing the program. Create, track and view invoices. Available from Q4/2026.
Cash book
No more pieces of paper: record cash movements digitally and in accordance with GoBD. Available from Q4/2026.
Donations & Payments
Collect donations around the clock – on your website, in the form, via link or cashless during the service.
Key management
Document and track loaned keys, instruments or devices. Available from Q4/2026.
Directly connected
Processed where it arises.
Invoices are created wherever the reason is – directly in the calendar event or in the workflow. Register a wedding, complete a funeral: the invoice is there with one click, the status updates itself. No switching between systems, no double entry – everything is connected and done where it belongs.
- Directly from events: An appointment in the calendar becomes an invoice with just one click.
- Directly from workflow: Create and send invoices directly in the process
Invoices
Issue invoices without losing track.
Whether rent, fees or contributions: ChurchDesk Finance bundles all of your parish's invoices in one place. You can see at a glance what is open, overdue or already paid and can send an automatic payment reminder if necessary.
- Create invoices and send them by email.
- Status at a glance: open, overdue, paid.
- Integrated data export.
Cash book
No more slips of paper: record collections, donations and cash payments easily and securely.
Sunday collections, votive candles, cash payments for hall rent: cash is still commonplace in many parishes. The ChurchDesk cash book puts an end to pieces of paper and tables: all income and expenses are recorded directly in the system, categorised and provided with receipts.
- Record income and expenses with just a few clicks, including receipt upload.
- Manage multiple cash registers in parallel.
For secure data processing
Trust matters. Compliance is essential.
Parishes are subject to the same accounting requirements as companies, with significantly less administrative capacity. ChurchDesk Finance takes care of this for you.
GoBD
Complete log, immutable receipt archive.
DATEV
Clean export of all bookings for tax advisors or the diocese office.
GDPR
Hosting in Germany, AVV included as standard.
E-invoice
Sending and receiving according to legal standards.
Donations & Payments
Make one-time and recurring donations – anytime, anywhere.
With ChurchDesk, people can donate to your projects at any time and from anywhere, directly on your church website, one-time or recurring. All inputs are automatically assigned to the correct project.
- One-time and recurring donations.
- Donations directly in registration forms.
- Card, SEPA direct debit or payment link.
Cashless on site
Cashless donations on site with the ChurchDesk Terminal.
We enable cashless collections on site! The ChurchDesk terminal is directly linked to the system so that all donations are immediately recorded in ChurchDesk finances.
Key management
Inventory under control: who has what – and since when?
Keys, instruments, devices – in many parishes no one knows exactly where anything is anymore. With key management, you can record your entire inventory, see at a glance who has borrowed something and, if necessary, enter a handover record directly.
- Record and categorise inventory.
- Track loan transactions: who has what, since when and until when?
- Identify overdue returns at a glance.
Do you have any questions? We would be happy to help you personally.
Arrange a non-binding initial consultation – we will show you how your parishes manage invoices, cash books, donations and inventory in one place.